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Tips for Businesses in Ventura: Shredding for HIPAA Compliance

hipaa-complianceRaise your hand if your company is:

  • A health provider. This includes doctors, clinics, hospitals, pharmacies, dentists, and other caregivers.
  • Provides health plans or is otherwise involved in paying for care.
  • A health care clearinghouse. This is a company that processes health information and standardizes it for business purposes.

If you meet any of these descriptions, your company may be subject to the guidelines of the Health Insurance Portability and Accountability Act of 1996, or HIPAA. Learn how document shredding for HIPAA compliance in Ventura can protect your business, patients, and customers.

What Is HIPAA?

Among its other provisions, HIPAA has privacy and security rules that offer federal safeguards for individually identifiable health information. The goal is to give health-related organizations the ability to serve people while protecting their private information. You can learn whether your organization is a covered entity through the U.S. Department of Health and Human Services website.

What’s private information? Potentially, it includes:

  • Details that caregivers put in a medical record.
  • Conversations that doctors have with nurses about treatment.
  • Data in a HIPAA-covered company’s computer system.
  • Billing details for customers nationally and in Ventura.

Shredding for HIPAA compliance is one way to avoid severe penalties that the federal government can apply to you and your business. The government can enforce “civil money penalties on a covered entity of $100 per failure…not to exceed $25,000 per year for multiple violations.” Criminal penalties, fines, and jail time may also apply to individuals who willfully intend to get around the law.

How Shredding Helps Ventura Businesses with HIPAA Compliance

According to HHS, if your company is a covered entity, you need to maintain reasonable and appropriate administrative, technical, and physical safeguards of applicable data. The HHS guidelines state:

“For example, such safeguards might include shredding documents containing protected health information before discarding them.”

“A covered entity may hire an outside vendor to pick up PHI in paper records or on electronic media from its premises, shred, burn, pulp, or pulverize the PHI, or purge or destroy the electronic media, and deposit the deconstructed material in a landfill or other appropriate area.”

That’s where Confidential Data Destruction Company comes in.

We eliminate both paper and electronic records so that they cannot be accessed. We also help your business document the destruction so that you can demonstrate that you’ve met the guidelines, if you are ever required to do so. With years of experience and a commitment to data security, we can design a program of ongoing or on-demand services to keep your business compliant.

Businesses in Ventura: shredding for HIPAA compliance is important to avoiding penalties. Talk with Confidential Data Destruction Company about how to we can help. Call us at (805) 232-9799.